Click here to see the frequently asked questions about Satellite Symposium and Special Interest Sessions.
Included with the program fee:
Application Deadline: May 1, 2016
|Satellite Events||In this format, corporate supporters may provide a learning session, showcase, or demonstration of timely and relevant material, including new therapies, devices, and clinical tools. These programs are available only during meal slots and require meals to be provided, the costs of which have been outlined below for your convenience.|
Available Time Slots &
Set Banquet Style (full rounds). Due to room size restrictions, crescent rounds are not available.
Dual screen projectors on either side of the stage and podium.
Breakfast (8:10a - 9:10a)
$65,000--Includes $50,000 program fee, plus $15,000 food and beverage minimum
Seating is set for 300 attendees
Dinner (7:00p - 8:30p)
$105,000--Includes $60,000 program fee, plus $45,000 food and beverage minimum
Seating is set for 300 attendees
Please note: Dinner timeslots are only available Thursday and Friday
Planners will be permitted in the room for set-up 90 minutes prior to the official start time
Registration may begin no earlier than 30 minutes prior to official start time.
Maximum Program Lengths
Breakfast: 60 minutes
Planners must vacate the room 30 minutes after the official end time
Onsite OfficeIf your team requires an office, the daily rental rate is $2,000 and does not include AV, food, or beverage.
Pipe and Drape
Stage riser and Stairs
Front Screen Projection 9' x 12' LCD projector and stand podium with handheld microphone and stand
2 Wireless lavaliere microphonesSound kit with 6-8 channel mixer
1 Slide advancer
1 Laser pointer
1 Slide show laptop
1 AV Tech
Please note: AV technician is provided for 60 minutes before the program and throughout the entire program to work with included AV. Should you need additional AV you will be required to provide an additional tech.
Repeat your program at one or multiple PAINWeekEnd(TM) Regional Conferences and receive a 15% discount off the PAINWeekEnd event fee. PAINWeekEnd Regional Conferences are expected to reach over 150 healthcare professionals at each meeting.
PAINWeek offers satellite organizers a variety of enduring materials including Web casts, printed supplements, and more.
Once your application has been approved, you will be notified via e-mail with a date and time slot based on your indicated preferences. You may accept and confirm that date/time slot by sending full payment within 10 business days. Or, you may hold your date/time slot for 30 business days, but not past June 30, 2016, by sending a non-refundable deposit of $10,000. If payment of program is not received as per this schedule, PAINWeek reserves the right to release your time slot and reassign you to a slot based on availability. Sponsors are still liable for all outstanding program/association fees.
Each program comes with a specified Food and Beverage (F&B) minimum. These fees are payable to PAINWeek and will be credited to your hotel catering account. Failure to pay these fees by July 31, 2016, may result in your program cancellation and forfeiture of any fees already paid. Sponsors are responsible for all additional F&B fees.
Please allow up to 2 weeks from submission of application for notification of acceptance. If an application is incomplete, we may ask for additional information, which may delay the process.
You may download a CME satellite event application form here.
It includes the meeting space and a full complement of audiovisual equipment and technician. You also receive a listing in the onsite program book, a web listing on painweek.org, and one-time use of the preregistration mailer.
The preregistration mechanism either via online, fax, or direct mail should be handled by you. Onsite registration staff should also be provided by you. You may also contact ETAK Events and Scott Weston (firstname.lastname@example.org) to get a quote for any personnel services.
No, the F&B deposit is not included in the program fee ($15,000 for breakfast, $25,000 for lunch, $45,000 for dinner) and deposits are payable to PAINWeek no later than July 31. Unused F&B deposits are non-refundable. Alcoholic beverages are only permitted to be served during the dinner slot. Menus and catering contact will be available in July and upon confirmation of a program.
Yes, PAINWeek requires that all satellite symposia be certified for credit for physicians/physician assistants, nurses, and pharmacists. Additional certifications such as those for psychologists and nurse practitioners are recommended but not required. You may use an accredited provider of your choice.
Based on preregistration patterns from past years, you can plan on 1,000 names. We release the pre-registration list for all satellite event organizers for one-time use the first week of August.
Yes! We also set up theatre seating in the rear of the meeting room for overflow.
Yes, please contact ETAK Events and Scott Weston (email@example.com) to get a quote for any audiovisual services.
Yes, but vendor details are not confirmed. For budgeting purposes plan on spending about $300 for rental of one scanning device. We recommend between 2-4 scanning devices for the most efficient check in process.
We determine it based on availability at the time of receiving a completed application. We try to accommodate on your preferences.
Exact times will be published soon.
You do not need to submit an application until funding is secured. Please click here to download the application.
The full planning kit will be available in July and will be emailed to all event organizers.
Breakfast food and beverage for 300 attendees due July 31, 2015 $15,000 Minimum spend Lunch food and beverage for 400 attendees due July 31, 2015 $25,000 Minimum spend Dinner food and beverage for 300 attendees due July 31, 2015 $45,000 Minimum spend Onsite program book ad $1,500 Convention tote bag stuffer $2,500 Hotel room drop - group drop $3,500 Hotel room drop - single drop $5,500 Hotel in-room prerecorded voice mail message $2,500 Enewsletter Banner ad (728x90) - single insertion $1,000