PAINWEEK 2017

SePT 59

The Cosmopolitan of Las Vegas

Satellite Event Pricing

Click here to see the frequently asked questions about Satellite Symposium and Special Interest Sessions.

Included with the program fee:

  • Meeting and banquet space
  • One time use, preregistration mailing list in Excel available the first week of August
  • Program description listed on painweek.org
  • Program description in the PAINWeek onsite program book
  • Full AV package (see below for complete details)

Application Deadline: May 1, 2016

Satellite Events

Seating Set-up

Available Time Slots &
Program Costs

(exact time slots will be
determined by May)

Program Length

Set Banquet Style (full rounds). Due to room size restrictions, crescent rounds are not available.

Dual screen projectors on either side of the stage and podium.

Breakfast (8:10a - 9:10a)

$65,000--Includes $50,000 program fee, plus $15,000 food and beverage minimum

Seating is set for 300 attendees

Lunch 
No Longer Available

Dinner (7:00p - 8:30p)

$105,000--Includes $60,000 program fee, plus $45,000 food and beverage minimum

Seating is set for 300 attendees

Please note: Dinner timeslots are only available Thursday and Friday

Set-up

Planners will be permitted in the room for set-up 90 minutes prior to the official start time

Onsite Registration

Registration may begin no earlier than 30 minutes prior to official start time.

Maximum Program Lengths

Breakfast: 60 minutes
Lunch: 90 minutes
Dinner: 90 minutes

Teardown

Planners must vacate the room 30 minutes after the official end time

Onsite Office

If your team requires an office, the daily rental rate is $2,000 and does not include AV, food, or beverage.

Pipe and Drape

Stage riser and Stairs

Front Screen Projection 9' x 12' LCD projector and stand podium with handheld microphone and stand

2 Wireless lavaliere microphones

Sound kit with 6-8 channel mixer

1 Slide advancer

1 Laser pointer

1 Slide show laptop

1 AV Tech

Please note: AV technician is provided for 60 minutes before the program and throughout the entire program to work with included AV. Should you need additional AV you will be required to provide an additional tech.

Extend the life of your program and reach other practitioners, who may not attend the PAINWeek National Conference.

Repeat your program at one or multiple PAINWeekEnd(TM) Regional Conferences and receive a 15% discount off the PAINWeekEnd event fee. PAINWeekEnd Regional Conferences are expected to reach over 150 healthcare professionals at each meeting.

PAINWeek offers satellite organizers a variety of enduring materials including Web casts, printed supplements, and more.

Application Process

Once your application has been approved, you will be notified via e-mail with a date and time slot based on your indicated preferences. You may accept and confirm that date/time slot by sending full payment within 10 business days. Or, you may hold your date/time slot for 30 business days, but not past June 30, 2016, by sending a non-refundable deposit of $10,000. If payment of program is not received as per this schedule, PAINWeek reserves the right to release your time slot and reassign you to a slot based on availability. Sponsors are still liable for all outstanding program/association fees.

Food and Beverage Minimums

Each program comes with a specified Food and Beverage (F&B) minimum. These fees are payable to PAINWeek and will be credited to your hotel catering account. Failure to pay these fees by July 31, 2016, may result in your program cancellation and forfeiture of any fees already paid. Sponsors are responsible for all additional F&B fees.

Notification

Please allow up to 2 weeks from submission of application for notification of acceptance. If an application is incomplete, we may ask for additional information, which may delay the process.

Application Form

You may download a CME satellite event application form here.

Planner FAQs

What is included in the program fee?

Does PAINWeek provide registration for my program?

Does the program fee include the F&B fee?

Do I need to provide CE/CME credits?

How many individuals are on the preregistration list so I can estimate how many printed invitations to develop?

Are you contracted with a local A/V company for audio recording and ARS (audience response services)? If so, please provide the contact info.

Is there a company handling lead retrieval?

Does PAINWeek choose the final date/time/location of our satellite symposium?

What are the time slots for a satellite symposium?

How do I submit an application for a satellite symposium?

When will the planning kit be made available?

What are other budget considerations I should be aware of?