Certified-for-Credit Programs
Click here to see the frequently asked questions about Satellite Symposium and Special Interest Sessions.
| Satellite Symposia | CME programs are of great value to frontline clinicians, and many practitioners are required to earn CME credits to maintain professional licensure. A satellite CME activity provides attendees with additional education beyond the PAINWeek core curriculum. (CME certification fees are not included in the fees listed below.) |
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| Attendance & Seating Set-up | Maximum Length & Terms | AV Included | Program Fee (to be paid upon confirming a time slot) |
Food & Beverage Deposits (to be paid by July 31) |
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Set Banquet Rounds Set for 400 |
90 minutes Note: If your team requires an office, for internal use only, during the day of your function there will be a room in close proximity to your assigned function space available to reserve from 6:00am to 8:00pm the day of your meeting. The rental fee of $2000 does not include AV, food, and beverage. |
Stage riser and stairs Pipe and drape Podium 2 Projector screens LCD Projector(s) 1 Laptop computer 1 Speaker timer 1 Wireless cuing remote 2 Podium microphones 2 Lavaliere microphones 2 Handheld microphones 1 Speaker confidence monitor Stage lighting A/V tech table Registration table, 2 chairs, wastebasket, 4 poster easels 1 Technician for the duration of your program and 1 hour prior for slide review, speaker soundcheck, and set-up |
$50,000 |
$20,000 $25,000 $35,000 |
| Special Interest Sessions | Special Interest Sessions present an opportunity for industry to support a concurrent, nonmeal CME presentation at almost any time during PAINWeek. Special Interest Sessions offer attendees variety outside of the general course offerings. For an additional fee, the course can be repeated on additional meeting day(s) to extend the reach of the program. (CME certification fees are not included in the fees listed below.) |
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| Attendance & Seating Set-Up | Maximum Length & Terms | AV Included |
Program Fee |
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Set Classroom or Theater Style Maximum of 400* (*May be less depending on availability of function space at time of the request) |
60 Minutes |
Stage riser and stairs Pipe and drape Podium 2 Projector screens LCD Projector(s) 1 Laptop computer 1 Speaker timer 1 Wireless cuing remote 2 Podium microphones 2 Lavaliere microphones 2 Handheld microphones 1 Speaker confidence monitor Stage lighting A/V tech table Registration table, 2 chairs, wastebasket, 4 poster easels 1 Technician for the duration of your program and 1 hour prior for slide review, speaker soundcheck, and set-up |
$40,000 |
Note: PAINWeek reserves the right to modify the program fees listed if the program requires an additional amount of time, attendees, and equipment above what is included.
Extend the life of your program and reach other practitioners, who may not attend the PAINWeek National Conference.
Repeat your program at one or multiple PAINWeekEnd™ Regional Conferences and receive a 15% discount off the PAINWeekEnd event fee. PAINWeekEnd Regional Conferences are expected to reach over 150 healthcare professionals at each meeting.
PAINWeek offers satellite organizers a variety of enduring materials including Web casts, printed supplements, and more.
Please contact Michael Shaffer for more information: ms@aventineco.com or (973) 233–5572.
TERMS
The term CME providers refers to accredited CME/CE providers, their authorized third-party organizers, or a medical education communications company.
CME/CE Certifcation
- CME certification fees are not included. You may seek certification as a separate activity with the accredited provider for PAINWeek or work with an accredited provider of your choice.
- All programs must offer Physician, Physician Assistant, Nurse, and Pharmacist credit through an accredited provider since this is the primary audience for PAINWeek. Credit for other professions such as psychologists (APA), nurse practitioners (AANP), family physicians (AAFP), is recommended, but not required.
Food and Beverage
The symposia is scheduled for a meal slot and requires that the CME provider (or authorized agent) provide food and beverage to a minimum number of attendees. Food and beverage deposits are due directly to PAINWeek by July 31, 2013. You will receive menus to make final selections at this time. PAINWeek reserves the right to alter your menu selection to provide a variety of choices to attendees over the course of the conference.
Standards for Commercial Support
PAINWeek requires that CME providers comply fully with the ACCME Standards for Commercial Support with the goal of providing an educational event to enhance the practitioner’s ability to care for patients without advancing the proprietary interests of a commercial interest.
Balance
CME activities must offer a balanced view of therapeutic options. Faculty use of generic names will contribute to impartiality. If trade names are used, those of several companies should be used rather than only that of a single supporting company.
Absence of Commercial Bias
The CME provider must assure that the CME activity is free from commercial bias for or against any product.
Unlabled Uses of Products
When an unlabeled use of a commercial product, or an investigational use not yet approved for any purpose is discussed during an educational activity, the CME provider shall require faculty to disclose that the product is not labeled for the use under the discussion or that that product is still investigational.
Faculty
The CME provider is responsible for selecting and confirming faculty and for communicating the expectation that faculty will comply with ACCME Standards, the AMA Ethical Opinion on Gifts to Physicians from Industry, PhRMA Principles and Guidelines, OIT Guidelines, and PAINWeek Guidelines.
CME providers are welcome to utilize PAINWeek conference faculty when there are no scheduling conflicts. PAINWeek requires that a flat-rate stipend of $1500 be paid to PAINWeek for each conference faculty member who presents at your activity to offset the cost of travel, accommodations, and expenses. Please include this in your planning budget.
No Commercial Materials/Sales Activities During Educational Activities
No commercial materials shall be displayed or distributed in the same room immediately before, during, or immediately after the CME activity. Representatives of commercial supporters and commercial interests may attend an educational activity provided they not engage in sales activities while in the room.
Acknowledgment of Commercial Support
Commercial support must be clearly acknowledged in activity announcements, promotions, printed materials, but with no reference to specific products.
Disclosure of Faculty and Provider Relationships
CME providers must disclose to learners, prior to educational activities, any faculty and provider relationships with commercial supporters of the CME activity and faculty relationships with the manufacturer(s) of commercial product(s) or services presented in the CME activity. Any individuals who refuse to disclose relevant financial relationships must be disqualified from participating in the CME activity.
Management of Funds from Commercial Sources (Letter of Agreement)
Funds from a commercial source should be in the form of an educational grant made payable to the CME provider. The terms, conditions, and purposes of such grants must be documented by a signed agreement between the commercial supporter and the CME provider. No other funds from a commercial source shall be paid to the organizer of the activity, faculty, or others involved with the supported activity. The provider may delegate the responsibility for receiving and disbursing funds from educational grants to a third party organizer. However, the letter of agreement regarding the grant must be between the provider and the commercial supporter. The provider must maintain and be able to produce as documentation a full accounting of funds.
If more than one company supports a satellite CME symposium due to a comarketing agreement or a multigrantor arrangement for example, PAINWeek requires that the provider secure a signed letter of agreement with each company and submits letters of agreement for all grants and with all supporters.
Standards for Commercial Support
To read the full language from the ACCME please visit:
Course Documentation
All course materials, hand-outs, and promotional materials must be provided to PAINWeek prior to dissemination. PDF files are acceptable. Please allow up to 48 hours turnaround time in your production schedules.
Audiovisual
- AV Included: Pipe and drape, front screen projection, LCD projector and stand, podium with handheld microphone and stand, 2 wireless lavaliere microphones, sound kit with 6-8 channel mixer, 1 slide advancer, 1 laser pointer, 1 slide show laptop with CD/DVD player
- AV Not Included: audio and video recording devices, lead retrieval, audience response systems (ARS), registration mechanisms (online, phone, or fax), thumb drives
- AV Tech: AV tech is provided and will be available 90 minutes before the program and 90 minutes during the program to work with included AV. Should you require additional AV or bring your own equipment, you will be required to provide an additional tech
- Outside Vendors: You are allowed to bring in your own equipment, staff, or contract with outside vendors
- Poster Easels: PAINWeek will provide 4 poster easels onsite. Easels may be picked up at the registration desk or may already be distributed on the convention floor. Production, shipment, and placement of posters on these easels are the responsibility of the CME provider. Posters may not exceed 20" x 40"
Promoting Programs
PAINWeek recommends additional promotion of your program to maximize attendance. These include room drops, tote bag stuffers, program book ads, banner ads, etc. Development and production costs and the meeting of deadlines are the responsibility of the CME provider.
Liability
PAINWeek will not be responsible for any expenditure or other costs incurred by the CME provider or its agent(s) in planning or conducting the CME activity.
Cancellation
IMPORTANT: No refunds will be provided for sponsorships, CME symposia, PDM programs, or Corporate Events after approval by PAINWeek is granted.
Thank you for your role in developing this satellite symposium content and getting education to frontline practitioners. If you have any questions or need additional information, please contact Redza Ibrahim via e-mail ri@aventineco.com, (973) 415–5110, or by mail 6 Erie Street, Montclair, NJ 07042. We look forward to working with you to make this a successful event.
Planner FAQs
What is included in the $50,000 program fee?
Does PAINWeek provide registration for my program?
Does the program Fee of $50,000 include the F&B fee?
Do I need to provide CME/CE credits?
Can I expect up to 400 participants for a symposium?
Is there a company handling lead retrieval?
Does PAINWeek choose the final date/time/location of our satellite symposium?
What are the time slots for a satellite symposium?
How do I submit an application for a satellite symposium?
